The Purchasing Services Division of the Business Services Department is the central buying authority responsible for the procurement of equipment, supplies, and services. The Purchasing Department is solely responsible for issuing Invitations for Bids (IFB's), Requests for Proposals (RFP's), and Request for Qualifications (RFQ's).
The Purchasing Services Division also manages or assists in the management of the following functions: all purchasing related functions, contract/agreement management, vendor registration, postage, surplus property, fuel, inmate food services, and public records.
IFB (Invitation For Bids): A formal solicitation providing bidders with instructions and information about bid submission requirements. These IFB's are sent to vendors in order to secure quality goods and services at the lowest possible cost.
Procure: To obtain, secure, purchase, buy or contract.
RFP (Request For Proposal): A formal solicitation for procurement required for products and services that are highly technical and complex in nature and do not lend themselves to the Invitation for Bid (IFB) format. Vendors are selected based upon weighted criteria established by the County.
RFQ (Request For Qualifications): A formal solicitation for particular types of professional services, such as architectural or engineering services. Firms are rated strictly on technical capabilities, experience and ability to complete the work in a timely manner.
Requisition: A formal (written) request for purchase.
Purchase Order: A formal (written) authorization form issued by the Procurement Department to vendors, committing the County to buy the goods or services as described on the form. It also defines quantity, delivery date and price.